Turn Your Guest Data Into Direct Bookings Without Lifting a Finger
Between running operations, managing listings, coordinating cleanings, and handling guest communication, email marketing often falls into the “I’ll get to it later” category. And when it does get done, it’s inconsistent, generic, or disconnected from the actual guest journey.
That’s exactly why we now offer StayFi Managed Email Marketing.
This is a fully managed service for StayFi email customers designed to help hosts and property managers turn their guest database into a consistent, scalable direct booking engine without having to build or manage campaigns themselves.
What Is StayFi Managed Email Marketing?
StayFi Managed Email Marketing is a done-for-you service designed to help vacation rental operators consistently turn their guest data into direct bookings without having to plan, write, or manage campaigns themselves.
We handle both sides of your email strategy:
- Lifecycle automations that engage guests during and after their stay (like WiFi welcome, post-stay follow-ups, and stay anniversary emails)
- Ongoing campaign newsletters that keep your brand top-of-mind and drive repeat bookings over time
Every campaign is planned specifically for your business, based on your properties, guest profile, seasonality, and goals. We work closely with you during onboarding to understand what makes your portfolio unique, then build a tailored strategy designed to reflect that.
The result is a fully managed system that delivers the right message to the right guests at the right time, consistently.
What’s Included
1. Email Onboarding & Strategy
We start with a dedicated onboarding session to understand your business.
We’ll cover:
- Your properties and guest profile
- Your brand positioning and differentiators
- Your goals (more direct bookings, repeat stays, upsells, etc.)
This ensures every campaign actually reflects your business rather than a generic template.
2. Lifecycle Automation Setup
We set up your core lifecycle automations, including:
- WiFi Welcome Email – Introduce your brand + provide essential info & upsells
- Post-Stay Follow-Up – Drive reviews and future bookings
- Stay Anniversary Campaigns – Bring guests back at the right time
- And More – Additional custom automations to keep your brand top-of-mind.
These automations are triggered by StayFi WiFi activity, meaning you’re reaching guests at the most relevant moments.
3. 2 Custom Campaigns Per Month
We create and send two tailored email campaigns every month designed to generate consistent direct booking demand.
These campaigns are built around:
- Seasonal travel trends
- Property-specific opportunities
- Promotions and offers
- Local events and experiences
- Guest segments and behaviors
You’ll always have a steady cadence of high-quality outreach without needing to manage it yourself.
4. Strategic Campaign Planning
You’ll receive a forward-looking campaign calendar that outlines:
- Upcoming campaign themes
- Goals for each send
- Content direction and messaging
- Timing and targeting strategy
You can review, provide feedback, and stay as involved (or hands-off) as you’d like.
What Kind of Emails Will We Create?
Every operator is different, but here are a few examples of the types of campaigns we build:
- Seasonal promotions (summer, holidays, shoulder season gaps)
- Last-minute availability campaigns
- “Plan your next trip” inspiration emails
- Local event-driven campaigns
- Upsell and experience-focused emails
- Repeat guest incentives and loyalty offers
The goal is simple: stay relevant, stay consistent, and stay top-of-mind.
Pricing
StayFi Managed Email Marketing is available for $200/month and is currently only available for StayFi Email customers.
That includes:
- Full onboarding and strategy development
- Automation setup (WiFi welcome, post-stay, anniversary)
- 2 custom campaigns per month
- Ongoing planning, execution, and optimization
No long-term contracts. No complex setup fees. Just a consistent, fully managed system designed to turn your guest data into repeat direct bookings.
How the Process Works
Getting started is simple and designed to be collaborative without being time-consuming.
Step 1: Apply for the Waitlist
👉 Start by submitting your information here
We’ll review your business to make sure it’s a good fit.
Step 2: Strategy & Onboarding Call
You’ll meet with your StayFi onboarding specialist or customer success manager to align on:
- Your goals
- Your portfolio
- Your unique value as a host or operator
Step 3: Campaign Development
We build your initial campaign strategy and automation setup, including:
- A multi-month campaign calendar
- Email themes, offers, and messaging
- Lifecycle automations
You’ll have the opportunity to review and provide feedback before anything goes live.
Step 4: Launch & Ongoing Optimization
Once approved, we handle execution.
We continue to:
- Send monthly campaigns
- Optimize based on performance
- Incorporate your feedback
- Adjust strategy over time
Why This Matters (Especially for Busy Operators)
Most operators today are already collecting guest data, but not consistently using it.
At the same time:
- Direct bookings drive higher margins
- Repeat guests are your most valuable audience
- And consistent communication is what turns one stay into many
The challenge is execution.
Between operations, guest communication, and day-to-day management, email marketing often gets deprioritized or never fully implemented.
StayFi Managed Email Marketing solves that.
It gives you a consistent, strategic way to stay in front of past guests, drive repeat bookings, and build a long-term marketing engine without adding more to your plate.
Get Started
We’re currently onboarding a limited number of operators to ensure quality and performance.
If you’re ready to turn your guest data into a long-term growth engine, we’d love to work with you.
