Marketing vacation rentals effectively requires timing and precision—and manually adding property details to email campaigns can be tedious and time-consuming. That’s where StayFi’s Property AutoFill comes in. This powerful feature within StayFi Email Plus allows hosts and property managers to seamlessly insert real-time property availability into their marketing emails. The result? Less effort, more bookings.
In this article, we’ll explore how Property AutoFill works, how it integrates with Airbnb marketing emails, and how vacation rental businesses can maximize their revenue with this game-changing tool.
What is Property AutoFill?
Property AutoFill is a feature within StayFi Email Plus that automatically pulls available properties from your PMS and inserts them into marketing emails. Property AutoFill is available for use in all StayFi email templates, but shines when targeting upcoming availability, seasonal promotions, or loyalty campaigns. We designed this tool to eliminate manual data entry and ensure accurate property details in every email.
| Feature | What It Does |
|---|---|
| Instant Property Insertion | Adds property name, image, rate, and booking URL with one click. |
| Real-Time Availability Sync | Pulls property availability directly from your PMS. |
| Error-Free Email Campaigns | Prevents outdated or incorrect property details. |
| Scalable for Large Portfolios | Efficiently manages multiple properties without manual effort. |
How Property AutoFill Works
Property AutoFill syncs with your PMS to scan for open availability. Currently, it supports Hostaway, Hostfully, Lodgify, OwnerRez, Guesty, and Track, with more platforms rolling out soon.
From the email marketing dashboard, start a campaign focused on filling upcoming availability or promoting seasonal deals.
Filter properties based on specific availability windows—whether it’s a last-minute opening or a high-demand holiday period.
With one click, the system inserts property name, booking rate, URL, photos, # of guests, # of bedrooms, and # of bathrooms directly into your email campaign. No need for manual updates or copy-pasting errors.
When to Use Property AutoFill
| Campaign Type | How It Works |
|---|---|
| Upcoming Availability Campaigns | Promote properties with last-minute openings to fill your calendar. |
| Seasonal & Holiday Promotions | Showcase properties suited for specific seasons, holidays, or events (e.g., summer beach stays, winter ski lodges). |
| Loyalty & Upsell Campaigns | Target past guests with properties they haven’t stayed in yet or upgraded options. |
Why StayFi’s Property AutoFill is a Game-Changer
Manually adding property details to marketing emails is a thing of the past. Property AutoFill instantly updates real-time property availability so you can focus on booking more guests, not formatting emails.
With automatic syncing, there’s no risk of sending outdated or incorrect details. Guests receive up-to-date pricing and availability, ensuring a seamless booking experience.
By filling last-minute gaps, promoting seasonal deals, and showcasing high-value properties, hosts can drive higher occupancy rates and boost revenue.
Whether you’re marketing on Airbnb, Vrbo, or your direct booking site, Property AutoFill ensures your listings are always updated and compelling.
User Insights: What Property Managers Are Saying
“The branded splash pages have been a game-changer for us.”
— Cozi Vacation Rentals, managing over 200 properties in the United States.
“The branded splash pages have been incredibly effective.”
— Heirloom, managing over 100 properties in the United States.
“StayFi is easily one of those valuable technology partners you can have to grow and improve your business.“
— Mike Z Vacation Rentals, managing over 65 properties.
“We’ve secured direct bookings when we otherwise wouldn’t have solely because we had the contact information of guests who had previously stayed with us even though they hadn’t been the one to book originally.”
— Savvy Vacation Rental Management.
“Absolutely GO FOR IT! The implementation process is a breeze! The support is great and the guest experience is seamless – it is a Win-Win.“
— Kománkův Mlýn.
Future Updates & Roadmap
StayFi is committed to making Property AutoFill even more powerful. Upcoming features include:
- Automatic Availability Alerts – StayFi will scan your PMS and notify you when open dates are available so you can send campaigns proactively.
- The next step after implementing Automatic Availability Alerts will be the ability to automatically send emails when availability is detected. However, this feature is planned for development in H2 and will not be worked on immediately.
Final Thoughts: How to Get Started
Property AutoFill is live and ready to use for StayFi Email Plus customers. Here’s how you can start benefiting today:
1️⃣ Ensure your PMS is connected to StayFi.
2️⃣ Create an email campaign focused on upcoming availability.
3️⃣ Use Property AutoFill to insert property details instantly.
4️⃣ Send personalized, high-converting Airbnb marketing emails.
More bookings, less effort. That’s the power of StayFi’s Property AutoFill.
